Staying organized can seem like an impossible task, but having the right tools and systems in place makes it much more manageable. Here are 11 items that can help you get and stay organized at home, work, and on the go:
Digital Calendars
A calendar app like Google Calendar or Apple Calendar synced across your devices streamlines scheduling and helps avoid double-booking conflicts. Set reminders for appointments, deadlines, and recurring tasks. Share calendars with family or coworkers so everyone’s on the same page.
Project Management Apps
Apps like Asana, Trello, and Basecamp help you break down large projects into actionable tasks and subtasks. Assign due dates, set reminders, attach files, and collaborate with others. This keeps all the details in one centralized place.
Note-Taking Apps
Take notes digitally with apps like Evernote, OneNote, or Google Keep. Store everything from to-do lists, web clippings, photos, audio notes, and documents. Sync your notes across devices and access them anywhere. Search notes by keywords or tags.
Password Manager
Stop forgetting passwords! A password manager like LastPass or 1Password securely stores all your login credentials in one vault protected by a master password. Auto-fill passwords when logging into sites and auto-generate secure new passwords.
Online Storage
Back up important files securely in the cloud with services like Dropbox, Google Drive, Microsoft OneDrive, or Apple iCloud. Sync files on all your devices and access them from anywhere with an internet connection. Collaborate and share large files without email size limits.
Label Maker
A handheld label maker like Dymo lets you create custom printed labels for organizing shelves, bins, folders, cables, and more. Having a visual label makes it easy to identify items and keep things in their place.
Digital Document Scanner
Scan and digitize paper records, receipts, business cards, etc. with a doc scanner like the Fujitsu ScanSnap. Convert piles of paperwork into organized digital files that can be keyword searched. Save storage space by going paperless.
External Hard Drive
An external hard drive provides expanded storage for backing up your computer’s internal drive and keeping years’ worth of files organized. Look for slim, portable external SSD drives if you need to transport or access files on the go.
Cable Management
Keep cords and cables from getting tangled up with accessories like zippered sleeve, coiling wraps, clips, and ties. Use twist ties and hooks to bundle together wires behind or under desks. Label cords at both ends so you know what each is plugged into.
Day Planner
Sometimes you just need a paper planner! A daily, weekly, or monthly planner keeps all your to-dos, appointments, and notes organized in a tangible book. Cross off tasks as you complete them and migrate unfinished items to the next day or week.
File Sorting System
Set up an effective file sorting system both digitally and physically. Use hierarchical folder structures, logical naming conventions, tags, keywords, and clear labels so files are easy to find later. Purge obsolete items periodically.
Conclusion
Being organized requires both the right tools and habits. Find what works for your lifestyle. Maintain organization systems through regular maintenance like file purging. The time investment pays off in reduced stress and increased productivity. What are your favorite items for staying organized?
Frequently Asked Questions
What are some low-tech options for staying organized?
Some helpful low-tech or paper-based organization tools include bullet journals, file folders, accordion files, magazine holders, drawer organizers, and pen/pencil cups. Sticky notes and dry erase boards are also useful for notes and reminders.
How can I organize my email inbox?
Keep your inbox organized by regularly archiving emails you need to keep, deleting ones you don’t, and unsubscribing from newsletters you don’t read. Set up filters and folders so incoming mail skips the inbox and goes right where it needs to.
What tips help keep a home organized?
At home, create designated spots for commonly misplaced items like keys, glasses, and remote controls. Do quick daily pickups to avoid clutter piles. Clean as you go in the kitchen. Purge unused items annually. Store infrequently used items out of the way.
What is the best way to organize documents?
Organize documents by type and date. Use consistent naming conventions and organized folder systems on your computer and cloud drives. Physically, store papers in labeled hanging folders or document sorters. Scan to digitize paper records and eliminate clutter.
How do I organize my schedule?
Use a calendar app to keep track of appointments, deadlines, events, and reminders. Block out time for priorities. Schedule tasks and breaks. Sync your calendar across devices. Share calendars with family and coworkers. Set alerts for appointments.
What should I do if my organization system fails?
Reevaluate your organization methods and look for ways to simplify or streamline. Identify pain points and areas for improvement. Consider seeking professional organizing help if ADHD or chronic disorganization prevents you from keeping systems maintained. Start fresh if needed.